We take your personal privacy seriously and will not sell, distribute or disclose information about you unless agreed by you or we are required to do so by law. We use SSL encryption technology which is a secure system that protects your personal information when you enter potentially sensitive details on this site.
What type of information we have
We currently collect and process the following information:
· Personal identifiers, contacts and characteristics (for example, name and contact details)
· Information about your preferences in receiving marketing information
· Information about your website usage and technical data including your IP address and browser type/version
· Any feedback
How we get the information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
· To respond to your enquiry
· To tell you about any news, updates, blog posts, events and exhibitions
We may also share or receive personal information indirectly, with or from the following source in the following scenario:
· MailChimp® which is a marketing automation platform. This may include details of your first name, last name and email address. If you opt into our newsletter, we provide your data to MailChimp® who enable us to design and create newsletters to send to our mailing list for marketing purposes. Read MailChimp’s privacy policy here (https://mailchimp.com/legal/privacy/).
Under the General Data Protection Regulation (GDPR), the lawful basis we rely on for processing this information is:
· Your consent. You can withdraw your consent at any time by contacting us at www.totnespotters.co.uk or by clicking ‘unsubscribe’ on your most recent email from us
What we do with the information we have
We may use and process your name and email address details to let you know about the work we are doing, news, events and exhibitions but only when you have opted in. The information you provide is only available to us and MailChimp® and will not be shared with other third parties.
We also have links to other websites, Facebook and Instagram pages and encourage you to read their Terms & Conditions and Privacy Notices before visiting these sites as we cannot accept responsibility for other sites once you have left www.totnespotters.co.uk .
How we store your information
Your information is securely stored at 8 Home Reach Avenue, Totnes, Devon, UK, TQ9 5FS.
We keep your personal information for as long as necessary to fulfil the purpose we collected it for. We then dispose of your information by deleting electronic data and securely destroying any paper documents.
Cookie Policy
A ‘cookie’ or tracer is an electronic file deposited on a terminal (computers, tablets, smartphones) and read when browsing a website, reading an email, installing or using software or a mobile application, whatever the type of terminal used.
By browsing this site, you agree to the use of cookies and other trackers. If you do not accept our use of cookies, you can turn off cookies in your browser settings. Please note however, that if you delete cookies or refuse to accept them, you may not be able to use all of the features of this website, you may not be able to store your preferences and some of the pages on this website may not display properly.
All information collected will only be used to track volume, type and configuration of traffic using this website, to develop its design and layout and for other administrative and planning purposes and more generally, to improve the service provided to you. Cookies do not give us access to your computer or any information about you other than the data you choose to give.
Google Services
This website uses Analytics services from Google LLC. Google Analytics uses cookies which are stored on your computer to help this website analyse how users use the website during their visit. The collected data (including your truncated IP address) is transmitted and stored by Google. Read the Google Analytics privacy policy here (http://www.google.com/intl/en/analytics/privacyoverview.html).
Google will use this information about your use of the website to generate reports on website activity for website operators and to provide other services relating to website activity and internet usage. Google will not link the IP address provided by your browser in Google Analytics to any other Google data.
Google will retain user and event data for 26 months.
You can deactivate the installation and use of cookies by setting up your web browser. However, by doing so you will not be able to access all the functions of the website in an optimal way. If you wish to prevent the storage of personal data (including your IP address) and their use by Google, you can install the plugin ( https://tools.google.com/dlpage/gaoptout). For more information, see the terms of use (https://www.google.com/analytics/ters/us.html).
Your data protection rights
Under data protection law, you have rights including:
· Your right of access – You have the right to ask us for copies of your personal information
· Your right to rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete
· Your right to erasure – You have the right to ask us to erase your personal information in certain circumstances
· Your right to restriction of processing – You have the right to ask us to restrict the processing of your information in certain circumstances
· Your right to data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you in certain circumstances
You are not required to pay any charge for exercising your rights. If you make a request, we will respond to you within one month.
Please contact us in writing by email or by post if you have any questions or wish to make a request: Alison Hannah, 8 Home Reach Avenue, Totnes, Devon, UK, TQ9 5FS, email: totnespotters@gmail.com
How to complain
You can also complain to the Information Commissioner’s Office (www.ico.org.uk) if you are unhappy with the how we have used your data.
Updates to this Privacy Notice
We may review and update this privacy notice from time to time to ensure that we are keeping you informed about what data we collect and how it is used and kept secure. We are not obliged to email you each time this notice is updated but you will be able to access any updates via a link in the footer of this website.
Version dated: 08.09.2020